Elected leadership team members, youth or adult, who are inactive and have exhibited poor/inconsistent engagement within any elected year will be subjected to the following:

 

1. A member holding an executive seat (president, vice president, secretary, and treasure) will not be eligible to run for an executive seat for one year. They may run for an alternate seat on the leadership team.

2. A member holding an alternate elected seat on the leadership team will not be eligible to run for any elected leadership team seats for one year.

 

After the member or leader has sat out for one year they may reapply and run for an elected seat on the leadership team.

 

An elected youth or adult leader must attend 75% of the leadership team and countywide meetings. It is understood that life happens and there are schedule conflicts. In these instances, we expect to have a courtesy notification at least 48 hours in advanced so the leadership team is prepared. For example, if the president is unable to attend the meeting, he/she should let the vice president know and set them up for success in addition to letting the adult leaders know. If the treasurer or secretary will not be present, they should seek an alternate or speak with the president to fulfill their duties for the period needed.

 

Furthermore, if you are leading an educational event, initiative, and/or activity you should give plenty of notice to your teammates and seek out someone to take over whether it is a leadership member or a current member. Plenty of notice means at least two weeks prior. There should be a plan in place on handing over the function and plenty of communication between original lead and lead taking over so they are set up for success.

 

Poor/inconsistent engagement should be easily identified from volunteering, participating, and carrying through with various activities. The sign in sheets will assist in determining engagement level too. Examples, can include but not limited to…

 

1. Countywide meeting educational speaking engagements

2. Tack sale activities e.g. setup, tear down, working the event

3. Pre-Fair activities e.g. announcing, coordinating, working the event

4. Scheduling / coordinating educational activities e.g. farm tours, hippology, judging, model horse, etc.